Permanent – Full Time

Overview

Insignia is one of the most bespoke high-end lifestyle management and payment service groups in the world, offering bespoke financial and luxury lifestyle services to High-Net-Worth Individuals across the globe. We offer our members financial freedom and security through a spectrum of financial services, including a line of credit cards, secure online banking and the Insignia Rewards programme.

We believe that any success at Insignia is due to two things: our people and their hard work. We believe that brilliant people who never settle and work hard, when empowered, will produce the best outcome.

The Role

Reporting to the General Manager of the London office, the Executive Assistant will be responsible for providing top level, complete and overall executive and administration support to the London based Executive Team.

The role is varied and challenging which requires an exceptionally organised, practical and proactive individual who can work in a fast-paced environment and can adapt to changing priorities.

This is an exciting opportunity for the right individual who is willing to learn and grow within a dynamic company, fast expanding both locally and internationally.

Responsibilities

  • Coordinate diaries, process and send out meeting requests internally and externally for planned and ad-hoc meetings
  • Monitor on-going matters for the Executive Team with an awareness of deadlines for business and personal matters and prompt where necessary
  • Attend Executive meetings and take minutes
  • Circulate papers and minutes to the Executive Board
  • Independently execute instructions from the London based Executive Team
  • Gather information from the Head of Departments and prepare weekly and daily business reports
  • Manage and maintain executives’ schedules, trips and meeting agendas
  • Manage communication channels between Insignia Group of Companies offices
  • Planning, organising and coordinating conferences, business meetings, events, seminars
  • Liaise with external organisations and business partners to arrange meetings, prepare agendas and draft minutes
  • Filter incoming emails, queries, phones calls and invitations by redirecting or taking forward as appropriate
  • Provide research and information support
  • Prepare short summaries of documents and reports
  • Prepare and edit documents, presentations
  • Stakeholder management to provide up to date information for reporting

Requirements

  • Previous experience in an executive role involved in wide ranging areas of a business
  • Ability to demonstrate initiative and to suggest improvements to processes
  • Exceptional communication skills and an ability to work with a wide range of people
  • Confident self-starter, able to work proactively, think ahead and multi-task in a fast-paced environment
  • Exceptional organisational skills and ‘can-do’ attitude
  • Sensitive and diplomatic management of multiple levels of employees with a high level of confidentiality
  • Confidence in decision making and prioritisation of tasks
  • Proficiency in MS Office
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills

A list of our company benefits can be viewed here: https://www.insignia.com/careers/

As an equal opportunities’ employer, we are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.